Clerical Assistant II

Fullerton, California, United States Part-time

Clerical Assistant II (Student Position)

Starting Salary: $12.00/ hour

 

Essential Duties and Responsibilities:

Under minimal supervision, the Clerical Assistant has the responsibility of providing clerical support to the Program Coordinator, Director, Assistant Director, and Teaching Staff of the Children’s Center. The office serves a large number of parents, children, staff and the campus community. In addition, the office also house all records of children’s enrollment, attendance and paperwork to support grants and contracts with the California Department of Education and the Licensing Department.

  • Ability to work in a busy office with minimal supervision
  • Ability to process large amounts of paperwork with minimal supervision
  • Maintain accurate records to support grants and licensing requirements
  • Perform related duties as assigned by supervisor
  • Maintain compliance with all company policies and procedures

 

Education, Work Experience Requirements and Knowledge/Abilities:

Education:

  • Must be enrolled in or accepted to California State University Fullerton.

Experience:

  • Equivalent to one year of progressive responsible general clerical experience including previous experience in an office with a wide variety of duties and responsibilities.
  • Knowledge of working with parents and children preferred.  
  • Extensive computer, writing and strong communication skills are required.

Knowledge and Abilities:

  • Ability to review records to compile background data in budgetary and other administrative or technical process.
  • Thorough knowledge of correct English, grammar, spelling, and punctuation; thorough knowledge of office methods, procedures, and practices. Possess excellent writing and editing skills and ability to communicate effectively both orally and in writing.
  • Ability to handle confidential material judiciously. Exhibit initiative, professional behavior, discretion, tact and diplomacy in all actions.
  • Ability to maintain confidential files and other records where appropriate
  • Ability to function with minimal supervision. Must be self-motivated and able to coordinate many different clerical tasks, determine the relative importance of each, set respective deadlines, and complete all projects accordingly.
  • Ability to draft and prepare clear and concise correspondence; ability to coordinate the production of reports from draft to distribution.
  • Ability to record minutes of meetings.
  • Ability to explain clearly a variety of complex procedures consistently in circumstances not clearly described by available guidelines and policies to students, the public, and other campus employees.
  • Ability to support and assist in the development of new procedures and practices as programs /offices change.
  • Ability to review clerical processes and identify deviation from applicable policies and procedures.
  • Ability to coordinate processes involving various offices and individuals with diverse priorities.
  • Ability to apply independent judgment, discretion, and initiative in performing complex secretarial work on a variety of subjects, programs and projects.
  • Work effectively within a complex organizational setting and a multi-cultured campus environment.
  • Work effectively with coworkers, customers and others by sharing ideas in constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier and respecting the diversity of our work force in actions, words and deeds. 

Additional Requirements:

Typical Working Conditions

Work performed in a temperature controlled office environment.  Maintain and deal with a wide variety of public contacts including campus officials, members of the Board of Directors, staff, students, and campus community.

Typical Physical Conditions

  • Manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; verbal communication.  Extended periods of sitting. 
  • May need to supervise children, in addition to substitute in the classroom for periods of the time.
  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
  • Must be able to safely carry and lift up to 25 lbs.

Special Requirements

  • Must be able to pass a Department of Justice and Child Abuse Background Check.  
  • Must be able to pass a pre-employment T.B. test and physical examination.
  • Must be able to provide current immunization records.
  • Upon hire employment history and criminal background investigation will be completed
  • Days/Times needed: Monday-Thursday 7:30am-7pm and Friday 7:30am-5:15PM (Hours to be arranged)