HR Coordinator Employee Development and Training

Fullerton, CA Full-time

Position Title:                     HR Coordinator Employee Development and Training  

Reports To:                         Director – Human Resources

Payroll Classification:       Salaried, Exempt

Annual Salary Range:       $46,764-$65,688

Priority Filing Date:         Open Until Filled

Essential Duties and Responsibilities:

Under minimum supervision, this role will deliver HR solutions in a number of key areas, such as assisting Director with day to day tasks, recruitment, staff development and training, assessment, employee relations, HR communications, and onboarding as well as support leadership efforts to foster a culture of engagement and empowerment that consistently values our employee workforce.

Employee Engagement

  • Utilize various channels to build awareness, understanding and engagement for employee initiatives and programs.
  • Provide exceptional customer service to employees in all matters and communications.
  • Responds to employee request for information from their personnel file and requests to review their personnel file. In addition to handling employment verification request.


Recruitment

  • Effectively and accurately coordinate logistics, scheduling, catering, and communication for engagement and training programs and initiatives as requested.

Staff Development

  • Leads the establishment of an in-house employee training system that addresses the company's training needs including training needs assessment, new employee orientation or onboarding, management development,
  • Assist with the performance evaluation process for students and staff.
  • Partner with the Director of Administration to deliver high impact professional development.
  • Coordinate events throughout the year, including Employee Development Conference, Staff Awards, Birthday Recognition and various staff outings/activities.

Onboarding

  •  Oversee HR in coordinating/conducting New Hire Orientations.
  • Preparing files and new hire paperwork, review of policies, employee safety training, and completion of hiring documentation.  Responsible for the review and certification of employment eligibility verification in compliance with laws and regulations and maintaining records and files accordingly with Federal/State laws and University policies; establish personnel files.
  • Maintain relationship with staff new-hires to ensure success and proper onboarding.

 

Communication 

  • Support internal communication with the creation and delivery of high-quality messaging that provides information in a simple yet compelling way.
  • Key member of any decision making process regarding employee communication and the originator of any content sent to employees.


Assessment

  • Conduct employee surveys and engaging in two-way dialogues with employees to obtain employee feedback and identify employee concerns and overall employee satisfaction.

Safety

  • Maintain strict adherence to safety procedures.  Coordinate monthly department safety meeting
  • Oversee Safety trainings and ensure ASI is in compliance.


Administrative Duties

  • Conduct quarterly I-9 audit and organize all I-9 paperwork to ensure compliance with USCIS guidelines.
  • Perform administrative functions such as answering telephone, greeting visitors, distributing mail, preparing correspondence, scheduling and canceling meetings and appointments, compiling information, etc.
  • Monitoring and maintaining Human Resources supply inventory and computer equipment including purchase of departmental supplies and equipment repair services within budget allocations.
  • Assist with recruiting by coordinating interview process, arranging candidate interviews with travel as necessary and working with hiring committee chair in closing job posting and sending regret notifications.
  • Processes and tracks travel reimbursements for department staff in compliance with university policies and procedure.
  • Maintain employee first aid/CPR certifications.  
  • Add and purge documents to files as required to meet record retention schedule and legal requirements.
  • Oversee  the Work Study program
  • Oversee and manage the International Students process.
  • Assist employees with Workers Compensation reporting and return to work
  • Respond to and document request for employment verification.
  • Special projects as assigned.
  • Participate in various company initiatives and projects as requested.

 

MINIMUM QUALIFICATIONS:

Education:

  • High school graduate, 2 yrs college, BA preferred

Experience:

  • Equivalent to four years of progressively responsible Human Resources Generalist experience that has provided the applicant with the ability to perform the duties of this position along with the knowledge and abilities listed below.
  • Minimum of two (2) years of direct experience developing and managing training programs across all levels of an organization required.
  • Minimum of two year’s working knowledge of HRIS system required. Experience using Ceridian Dayforce preferred.

Knowledge, Skills and Abilities:

  • Must be able to analyze and present information in such a way that is understood by everyone within the organization from the Chairman to the cleaning staff.
  • Must be extremely well organized and methodical in your approach to problem solving and be able to manage filing/database system.
  • Excellent communication skills are a pre-requisite for a HR Generalist as you will be dealing with employees on every level.
  • Must understand the legalities of business law in relation to HR and employee employment rights and how to apply them within your day-to-day work, company policy documentation and staff welfare.
  • Must have strong computer skills and must have working knowledge of MS-Office applications.
  • Ability to understand and apply the principles, concepts and work processes, wage and hour laws, rules and reference materials pertinent to the professional operations of a human resources office.
  • Ability to clearly explain a variety of complex procedures and policies to students, staff, the general public and other campus employees.
  • Ability to effectively communicate and present clear and concise information in both oral and written form. Must be able to assimilate facts and information quickly and relate them to situations/circumstances in order to advise others.
  • Ability to listen effectively and identify issues/concerns, prioritize work to assure completion on a timely basis; anticipate the needs of the office and initiate action to accommodate those needs. Must be able to maintain the highest level of confidentiality.
  • Works effectively with coworkers, customers and others by sharing ideas in a constructive and positive manner; listening to and objectively considering ideas and suggestions from others; keeping commitments; keeping others informed of work progress, timetables and issues; addressing problems and issues constructively to find mutually acceptable and practical business solutions; addressing others by name, title or other respectful identifier and respecting the diversity of our work force in actions, words and deeds.
  • Must have strong organizational skills and be detailed oriented. Must be self-motivated and capable of working under minimal supervision.
  • Excellent computer proficiency (MS Office – Word, Excel and Outlook)

Additional Requirements:

Typical Mental Requirements: 

  • Requires reading, writing, memorization, good judgment, decision-making skills, perception, assessment, and comprehension. Ability to multi-task, prioritizes, and work with interruptions.

Typical Physical Requirements:

  • Ability to safely and successfully perform the essential job functions consistent with the ADA, FMLA and other federal, state and local standards, including meeting qualitative and/or quantitative productivity standards.
  • Ability to maintain regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards
  • Work is performed in a temperature-controlled environment. Face-to-face and telephone contact with staff, students, campus community, and the general public.
  • Must have the ability to safely lift up to 25 pounds.
  • Frequently required to sit, talk, listen and walk; manual dexterity and eye-hand coordination; corrected hearing and vision to normal range; clear verbal communication.

Special Requirements

  • Must be able to pass a urine drug screen. Upon hire and with consent an employment history and criminal background investigation will be completed. May be required to drive occasionally as needed.  Valid driver’s license and current auto insurance must be on file at all times and must meet CSURMA driving standards.
  • Required to be Limited Mandated Reporter.
  • Complete CPR/First Aid Certification within 30 days of employment.

APPLICATION PROCEDURE:       

Apply online at Associated Students Employment Opportunities web page located at http://asi.fullerton.edu/employmentOpportunities.asp.  

Resume required.  If you need additional information or assistance please contact:

Yvonne Castillo at  ycastillo@fullerton.edu