Student Government Office Coordinator

Fullerton, California, United States | Student Government | Full-time

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Position Title: Student Government Office Coordinator 

 

Starting Salary Range: $34,152 - $47,964

 

Essential Duties and Responsibilities:
Under minimal supervision of the Director of Student Government, the Office Coordinator carries out a variety of duties and responsibilities to support and assist the functions and services of ASI Student Government, which include student leader advisement, Executive Officer support and general administrative support.

Diversity, Equity and Inclusion are core values of Associated Students Inc. CSUF. We believe that the educational environment is enhanced when diverse groups of people with diverse ideas come together to learn. The Student Government Office Coordinator will support ASI’s DEI plan in all services and interactions.

Provide ASI Board and Committee Support

1. Prepare meeting agendas, minutes, and supporting material for distribution
2. Ensure the timely distribution of material to the Board
3. Support the Board with meeting, travel and other arrangements
4. Draft minutes of Board meetings for review by staff, student leaders, and/or the Executive Director
5. Create action list for leadership staff from board meeting

Office Management
1. Serve as office receptionist, performing general office duties such as ordering and maintaining supplies, updating equipment/supplies resource files, and special projects as assigned.
2. Manage and maintain schedule for director;
3. Provide support as directed to department staff and student leaders
4. Answer, screen and forward incoming phone calls.
5. Represent, professionally, the Associated Students, Inc. at all times.
6. File, retrieve, and maintain records for the programs and services of ASI Student Government.
7. Maintain strict adherence to safety procedures and attend safety meetings as scheduled.
8. Provide general assistance in maintaining the office in a neat and business-like manner.
9. Preparation of forms and paperwork
10. Manage petty cash
11. On-campus service request related to functional areas (Facilities Operations, Parking and Transportation, UPD and Public Safety, Digital Print Services)
12. Supervise Student Assistants.

Program Support/Coordination
1. Provide assistance in program planning and events.
2. Plan logistics for leadership education programs, e.g. space reservations, transportation, meals, supply orders
3. Serve as purchasing liaison for various university departments, e.g. parking, facilities operations, catering, university police, and digital print services.
4. Collect, manage and store risk management forms, e.g. insurance endorsement documentation, driver authorization. Make direct contact with vendors, performers, and other contracted entities to obtain needed information.
5. Coordinate documents for student leader financial awards and communicate effectively with student financial services and financial aid.
6. Manage and ensure proper payment of monthly expenses, monitor compliance with terms of contract.


Budget
1. Maintain accurate tracking records for departmental budgets.
2. Coordinate preparation of purchase order and check request forms for office and student programs.
3. Provide oversight for office supplies ordering process for department and student leaders.
4. Serve as departmental liaison for ASI inventory process.
5. Assist student leaders with filling out forms.
6. Other duties as assigned.


Education/Experience:

Education:
High School diploma/GED required, BA preferred.

Experience:
Equivalent to two years progressive responsible general clerical experience including experience with maintaining a budget.

Knowledge, Skills and Abilities:
• Extensive computer, writing and strong communication skills are required.
• Ability to plan, organize, train, evaluate, and supervise the work of student employees and the workflow of the clerical operations.
• Ability to review records to compile background data in budgetary and other administrative or technical process.
• Thorough knowledge of correct English, grammar, spelling, and punctuation; thorough knowledge of office methods, procedures, and practices. Possess excellent writing and editing skills and ability to communicate effectively both orally and in writing.
• Ability to handle confidential material judiciously. Exhibit initiative, professional behavior, discretion, tact and diplomacy in all actions.
• Ability to function with minimal supervision. Must be self-motivated and able to coordinate many different clerical tasks, determine the relative importance of each, set respective deadlines, and complete all projects accordingly.
• Ability to apply independent judgment, discretion, and initiative in performing complex secretarial work on a variety of subjects, programs and projects.
• Work effectively within a complex organizational setting and a multi-cultured campus environment.
• Keeping others informed of work progress, timetables and issues;
• Addressing others by name, title or other respectful identifier and respecting the diversity of our work force in actions, works and deeds.
• Addressing problems and issues constructively to find mutually acceptable and practical business solutions; and
• Respecting the diversity of our work force in actions, works and deeds.

Core Competencies
• Telephone Skills
• Verbal Communication
• Listening
• Professionalism
• Customer Focus
• Organization
• Informing Others
• Handles Pressure
• Supply Management


Typical Working Conditions:
Student Government Office Coordinator generally works in an office environment.

Special Requirements:
• Must be able to pass a urine drug screen.
• Upon hire employment history, criminal, and employment background check will be completed.
• Required to be a Mandatory Reporter and sign ASI Mandatory Reporter Form

 

The Associated Students, CSUF, Inc. is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.